* most names changed

1100-1159
hey jay, how’s everything? how many chairs do we have here? are we gonna have more chairs? how about upstairs? aren’t there gonna be more chairs upstairs? what are those tables for? can we have chairs all the way here? we’re gonna need both the rooms upstairs. the sound upstairs ok? how many people can we fit in altogether? how long are they gonna take to setup the wifi? the stage is a little narrow don’t you think? tell the panelists not to lean back? is this the only cable? we can put 2 rows of chairs here, with the stools behind. yes of course we’ll need space to walk. great you’ve widened the stage. can you shift the whole platform back all the way, so the cable can reach the last seat and the front row audience don’t have to strain their necks to much? yes i’m mr ong. oh the food is here already? jay, can we move the tables outside for the refreshments? are there enough chairs to fill up this area? ok we’ll have the refreshments inside. excuse me, can you open that door so that they can push in a trolley? can we have someone open the rooms upstairs please? where are the power points? where are the microphones? oh you’re mr low, nice to meet you. can we go through the food checklist? so the pizza is the vegetarian dish? the food is very cramped don’t you think? jay, can we use this portion of the bar counter to put the refreshment drinks? mr low, go ahead and put the drinks here. hey jean you’re early! you can put your stuff there and wait for the rest to come. who said we have to move the drinks away? let me speak to him. sam, jay told me we could use the bar counter - we really need the space as we don’t have enough space on the table - it’s just the drinks don’t worry your bar will be safe.

1200-1259
hey shan you’re on time! when are the ink and paper coming? you need someone to help you carry the printers? where do you propose we should put them? let’s see how big it is. jay, can we use the console counter for the printers? we’ll just use the power from there? shan we can put the printers there. hey guys, you can settle down here - andrea will be a little late. you guys can look around the place if you want. hey kim you’re here - the t-shirst all sorted out? andrea you’re finally here - take care of the volunteers please! thanks mr low this arrangement looks so much better! do i have to sign something first? ok here’s 900 bucks gimme a sec i’ll get some change. who’s got 20 bucks to lend me? andrea you can give them a tour of the place. jay, can we use the counters outside? we need to sell t-shirts and all. kim are we ready to set up the t-shirt counter. excuse me you can close this door now. what the rooms upstairs are still locked? sam, i’ll need you to open the rooms soon. no 2 o’clock is too late - we need to use the rooms soon. no we’re letting people in at 1:30, not 2. yes i understand - we also have expensive equipment like laptops we need to put there and i’ll have people guarding the room. anything goes wrong come and look for me. thanks a lot sam i appreciate that. oh yes thank you darren i’ll need lunch. anyone here needs lunch? andrea the rooms are open - can let the volunteers put their stuff in. hey everyone don’t touch anything here that looks remotely expensive - i had a hard time convincing the guy to unlock the door. we need someone to guard this place. andrea does everyone know their roles? great shan the printers are ok? sam how about the drink tickets? no pete agreed that your side would be printing the tickets. 2 drink coupons for 500 people. we’ll only let them claim the drink coupons after the event. oh great lunch is here - i’m starving! andrea can you stick some signs on the rooms upstairs?

1300-1359
kim we can set up the t-shirt counter already - go ahead and use the counters outisde. we can’t use the counter for the t-shirts? but jay said it was ok. sam can we use the counter outside to sell our t-shirts? ok can we have the tables now then? cos we need to setup the t-shirt booth now. the floor here is slippery? i’ll get someone to take care of it. hi you’re from? so early? excuse me there’s a slippery spot of the floor there can you take care of that? hey we can’t use the counter to sell the t-shirts - they’ll be bringing some tables here. hey kim don’t let anyone in. ok the ink and paper are here? sam, how’s everything here? these are all the chairs you have? where are you guys from? i’m sorry you’ll have to wait out here it’s still a big mess inside. hey jems you’re finally here! no i didn’t check the wifi cos i didn’t bring my laptop. check with the guy over there for the wifi. sam, how are the drink tickets? hey brown you’re finally here! how was the morning session? hey guys help to keep some order outside - get them to queue up or something. ok lock this entrance and move to the main one. sorry man can’t let you in yet. andrea, everything ok? sure sam, your guys can sell drinks at the bar. jems, how’s the wifi? you need to show the volunteers the settings for the wifi. hey there’s a queue outside already - shall we let them in? kim, everything ok out here? we’ll let them in around 1:45. they’ve bought the t-shirts already? free flow in the evening? sounds good to me. are we ready to let everyone in? ok let everyone in.

1400-1459
jay can you increase the volume? people can’t hear at the back.
excuse me can you speak up??

1500-1559
we can have the break soon the refreshments are behind.
brown, it’s time for the break.
ben you ready to take the legal panel? jems can you check where’s minliang? minliang got stuck in a jam?
ben, minliang is here - you need to go up. ben, we need to go now. excuse me, he needs to go now.
brown, ben wants you upstairs. brown, ben wants you upstairs NOW. sorry can you talk to him later? he needs to go.

1600-1659
what happened to the slides? did you email to everyone? get jems to load it on his computer or something.

1700-1759
jems, bellydancers are still on their way. take your time.
great they’re here? pass the cd to the backstage guys.
bellydancers are changing.
no i don’t know what happened to the slides.
excuse me who’s your ic? hi are you all set and ready?
jems can you tell the audience to help move back the chairs?
ok can you load the slide onto your laptop?

1800-1859
sam, what time is the free flow? are you going to stamp the people going out? brown can you announce this?
what, no one doing the stamps yet? i’ll go check. sam, people are leaving - we need to stamp the people.